Business and Finance

The Controller, Judith Penate (jpenate@barry.edu), reports to the Vice President for Business and Finance, is responsible for the day-to-day accounting decisions of Barry University and the management of cash and general ledger maintenance, including bank reconciliations, interdepartmental charges, and fixed asset and depreciation reporting.

The Director of Procurement and Accounts Payable, Monica Soto (msoto@barry.edu), is responsible for the payment of all university related expenses, which include: utility bills, travel advances and reimbursements, petty cash and general reimbursements, vendor payments, etc. Accounts payable is also responsible for asset inventory.

The Director of Cashier/Business Office, Donald Cearnal (dcearnal@barry.edu), reports to the Vice President for Business and Finance and is responsible for student receivables and student loans, including the areas of credit and collection, billing, cashiering, and receivables data processing.

The Barry University Mailroom is responsible for handling all inbound and outbound mail for the campus community. Inbound letter-sized mail is distributed to University departments and resident students daily. Large packages and cartons for departments will be delivered as soon as possible, usually by the next school day. Additionally, the mailroom is the place where campus mail is separated and distributed to the departments.

University mailboxes are provided for all Barry University resident students. Box numbers and keys are available from the Postmaster year round and are assigned on a "first come" basis.

The proper address for any mail/packages intended for Barry University resident student mailboxes is:

Addressee's full name
Barry University
11300 NE 2 AVE Box # ____
MIAMI SHORES FL 33161-6695

The Barry University Contract Postal Station provides mail services to Barry University and the surrounding community. The services provided are most of those available through a USPS (United States Postal Service) station. These include acceptance of all classes of mail, daily dispatching of mail, and most USPS special services.

Contract Station 8 am. - 4:30 pm.
Mail Room 8:30 am. - 5:00 pm.

Business Services and Facilities Management supports the University Mission by providing an environment conducive to a quality education.

We do this by:

• Delivering comprehensive and professional services in the areas of: Physical Plant, Conference and Event Services, Construction, Telecommunications, Mail Services and Printing.
• Maximizing utilization of University space through a centralized coordination of all activities (internal and external).
• Keeping the University's facilities and grounds in superior condition thus providing a healthful, safe, comfortable and aesthetically pleasing environment for all members of the campus community.
• Planning and managing the design, construction, demolition, remodeling, and renovation of facilities, and the acquisition/disposal of real estate.
• Providing reliable, cost effective telecommunications services in order to support the university's wide variety of user needs and applications.

• Our vision is to provide leadership and strategic direction in Business Services and Facilities Management by fostering relationships within the University community.
• We will be proactive in meeting the changing needs of our customers by exceeding their expectations in the delivery of our services.
• We will be proactive in understanding the changing needs of our customers.
• We will exceed our customer's expectations in the way we deliver our services.
• We will establish a culture to develop a highly qualified workforce that promotes diversity, teamwork and collaboration.
• We will demonstrate value for efficiency, effectiveness and fiscal responsibility in the use of University resources.

• We are committed to recognizing our employees as our greatest asset.
• We are dedicated to teamwork.
• An honest and ethical approach to our work, displaying integrity and respect for each other and our customers.
• A safe and healthy environment.
• We foster an environment that empowers employees to facilitate change.

Business Services and Facilities Management includes the following departments:

• Construction
• Physical Plant (Maintenance, Grounds and Housekeeping)

The associate vice president for Business Services and Facilities Management provides executive leadership and is responsible for the services provided by these departments.

• Finance/University Business Office (financial operations and analysis, accounting, payroll, purchasing and accounts payable, cashier/business office, budgets, external audit, cash management, grants and contracts);
• Facilities Management (maintenance, housekeeping, grounds, construction, and conference and event services );

The senior vice president for Business and Finance authorizes signatures on University documents, establishes standing committees which provide input for the general operation of the Division, coordinates all legal matters pertaining to the University, and oversees retention of the Division's records.

Section 6050S of the Internal Revenue U.S. Code requires eligible educational institutions to file information returns to assist taxpayers in determining the amount of qualified tuition and related expenses for which an educational tax credit is allowable. 1098-T forms are made available to students by January 31 each year.

Receipt of a 1098-T form indicates a student was enrolled in at least one academic credit course at Barry University during the past calendar year. It does not mean that you are eligible for a tuition and fees deduction, American Opportunity Credit (AOTC), or Lifetime Learning Credit. According to federal tax regulations, determination of qualified charges and payments is the responsibility of the taxpayer.

Educational institutions are required to report the payments made for tuition and qualified expenses (QTRE) during a calendar year.

Box 1. Payments Received for Qualified Tuition and Related Expenses.

Box 2. Blank.

Box 3. Blank.

Box 4. Adjustments Made for a Prior Year Payments received. Enter reimbursements or refunds of qualified tuition and related expenses made in 2020 that relate to payments received.

These requirements also apply to an adjustment made in connection with a nonresident alien for which the educational institution filed and furnished a Form 1098-T for the prior year.

Box 5. Scholarships and Grants, includes any scholarships and grants processed during the calendar year for the payment of the students’ cost of attendance. Scholarships and grants generally include all payments received from third parties (excluding family members and loan proceeds) including payments received from governmental and private entities such as the Department of Veterans Affairs, civic and religious organizations, and nonprofit entities.

Box 6. Adjustments to Scholarships or Grants for a Prior Year.

Box 7. Checkbox for Amounts for an Academic Period Beginning in January Through March of 2021

Check this box if any payments received for qualified tuition and related expenses reported for 2020 relate to an academic period that begins in January through March of 2021.

Box 8. Check if at Least Half-Time Student.

Box 9. Check if Graduate Student.

Box 10. Insurance Contract Reimbursements or Refunds. Blank.

For a detailed explanation of each box on the 1098T Form, please see the "Instructions to Student" printed on the form.

You can print in WebAdvisor an Accounts Receivable (AR) statement itemizing your student account activity during the calendar year by clicking on the AR Statement for the 1098-T Tax Year link under 1098-T Tuition Statement.

For further information about charges and credits, call:

LAW STUDENTS: (321) 206-5636
MAIN CAMPUS AMD PACE: (Main Campus): (305) 899-3585

NOTE: Barry University does not provide tax advice.

Any qualified tuition and fees billed in calendar year 2020 for the Spring Semester 2021 will be included in the 2020 1098-T Form. Box 7 accounts for payments received for an academic period beginning in January through March 2021.

Each year, students who are eligible to receive a 1098-T form but have no current mailing address or social security number on file with the university are sent an email from the Registrar’s Office instructing them on how to go about updating the missing information. Please check your school email for this notification.

If the university does not have your current address and/or your social security number on file, you will not receive a 1098-T form. Please contact the Registrar’s Office at 305-899-3860 for instructions on how to update your personal information or email tra97@barry.edu. Please include your full name, phone number, student ID, and email address. You will be contacted in a timely manner.

A student’s social security number is critical to receiving a 1098-T form. The IRS mandates that no tax form can be created without a valid SSN. To avoid not receiving a 1098-T form from the university, each student with a valid SSN must supply that number to the Registrar’s Office on Barry’s main campus or go to their site manager or advisor at an off-site location. When that SSN is input into the system, a 1098-T form can be created.

In January, every student who is eligible to receive a 1098-T form but does not show a social security number on file will receive an email from the university’s Registrar informing them of such and instructing the student what to do to get their social security number on file.

If you have a social security number, please ensure that the Registrar’s Office has it on file.

Contact the IRS at www.irs.gov or consult with a professional tax preparer or advisor. The following online resources may also be helpful:

• IRS Publication 970
• IRS Form 8863 and instructions

Q: My Accountant Says That The University Must Provide Me With a Form 1098-T.

A: Per the IRS, the University is not required to furnish a Form 1098-T in the following instances:

• Payment for course for which no academic credit is offered, even if the student is otherwise in a degree program.
• Enrolled student is a nonresident alien.
• Students whose qualified tuition and related expenses are entirely waived or paid entirely with grants/scholarships.
• Students for whom the University does not maintain a separate financial account and whose qualified tuition and related expenses are covered by a formal billing arrangement between the University and the student’s employer or a governmental entity such as the Department of Veteran Affairs or the Department of Defense.